PLATEAU VALLEY HOSPITAL DISTRICT BOARD MEETING MINUTES

Tuesday, September 23, 2025

Attendance: Board: Don Mease, Mike Simons, Robert Hassell & Marsha Encke.
Staff & Consultants: Shannon Currier, Jessi Clark & Deborah Borrego.

MEETING CALLED TO ORDER AT 1712 BY MIKE SIMONS, SECRETARY/TREASURER.

  1. ROLL CALL:  Steve Bryson absent.

  • Motion 1: Robert Hassell motioned that the Board of Directors excuse Steve Bryson from the meeting. Don Mease seconded. Motion carried unanimously.
  1. MINUTES
    August 19, 2025 Regular Meeting
  • Motion 2: Don Mease motioned that the Board of Directors approves the minutes of the August 19, 2025, regular meeting as presented. Marsha Encke seconded.  Motion carried unanimously.

  1. CLINIC CONSULTANT REPORT
    Unless there is a change in Congress, Medicare will stop paying for telehealth. Medicaid and United Healthcare have already stopped. The other insurances will likely stop also.

  2. CONSULTANT CPA REPORT
    Financial Report – The budget-to-actual report was reviewed in depth.
    The preliminary budget was presented for the Board's review.
  • Motion 3: Don Mease motioned that the Board of Directors approves the August payroll, ACH transactions and checks (#55849-55862) and the write-offs in the amount of $26,185.09.  Marsha Encke seconded.  Motion carried unanimously.

Investments –It was decided that the money from the maturing CDs and called agency bonds was to be transferred into the ColoTrust account until decisions are made on the Mesa land purchase.

  1. ENVIRONMENTAL SERVICES
    Nothing reported.

  2. NEW BUSINESS
    Nothing reported.

  3. CLINIC REPORT

Census
Census

Collbran Clinic
Collbran Clinic patient days

Mesa Clinic
Mesa Clinic patient days

Mesa and Collbran clinics monthly totals

  • Provider Report – Nothing reported.
  • District Administrator Report
    • Banking accounts – the board needs to do the formal motion to add Marsha to our accounts and remove John.
      • Motion 4: Robert Hassell motioned that the Board of Directors remove John Polhemus and add Marsha Encke to all Plateau Valley Hospital District bank and financial accounts. Don Mease seconded. Motion carried unanimously.
    • Fire alarm repairs – Excel needs to complete the 5 year inspection that includes replacing valves on both the Collbran Clinic and the rental building, adding a cell dialer to the rental building and repairing the backflow preventer in the rental building.
      • Motion 5: Don Mease motioned that the Board of Directors approves the expense for the fire system and backflows repairs with Excel Fire Protection Services. Robert Hassell seconded.  Motion carried unanimously.
    • Garage Door – The garage door was damaged. A claim was submitted to the insurance of the individual that hit it. The check has been received and the door ordered.
    • Christmas – Start thinking about what we want to do for it.
  1. OLD BUSINESS
  • Land Acquisition Committee – tabled until all members are present.
  1. SEPTEMBER EVALUATION / RAISES
  • Annual:             None
  • 3 Month:          None

 

  • Motion 6: Robert Hassell motioned that the Board of Directors adjourn the meeting at 1758. Don Mease seconded. Motion carried unanimously.

Respectfully submitted,



Jessi Clark, District Administrator